FMCG Exec – Candidate Privacy Notice
Candidate Privacy Notice
FMCG Exec is committed to protecting and respecting your privacy.
This Privacy Notice explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018 and other applicable privacy legislation.
This notice applies to candidates, prospective candidates, contractors, consultants, client contacts, suppliers and individuals who engage with our services.
Who We Are
FMCG Exec is a recruitment and executive search business.
For the purposes of data protection law, FMCG Exec is the “Data Controller” of your personal data.
Contact Details
FMCG Exec
The Old Coach House
Robin Hoods Well
Skelbrooke
Doncaster
DN6 8LS
Email: talent@fmcgexecutive.com
FMCG Exec is registered with the Information Commissioner’s Office (ICO) under registration number: Z9778250.
If you have any questions regarding this Privacy Notice or how we process your personal data, please contact us using the details above.
The Information We Collect
We may collect, store and process the following categories of personal data:
Candidate Information
• Name, address and contact details
• Email address and telephone number
• CV, employment history and qualifications
• Salary, benefits and compensation information
• Career preferences and relocation information
• Interview notes and assessment information
• References and right to work documentation
• Professional profile information (e.g. LinkedIn)
Client and Business Contact Information
• Name, job title and business contact details
• Recruitment requirements and organisational information
• Communication records
Technical Information
When you use our website, we may collect:
• IP address
• Browser type and version
• Device information
• Website usage data
• Cookie and analytics data
How We Collect Your Data
We may collect personal data:
• Directly from you
• Through our website
• Via email, telephone or meetings
• From publicly available sources such as LinkedIn or company websites
• Through referrals and recommendations
• Via job boards, networking events and professional platforms
• From clients, referees or former employers where appropriate
Where we obtain your personal data from third parties, we will provide you with this Privacy Notice within the timeframe required by applicable law.
How We Use Your Personal Data
We process personal data for the following purposes:
• Providing recruitment and executive search services
• Assessing suitability for roles
• Introducing candidates to clients
• Managing interviews and recruitment processes
• Maintaining candidate and client relationships
• Communicating relevant opportunities and market information
• Managing contracts and placements
• Meeting legal and regulatory obligations
• Improving our services and website
• Preventing fraud and maintaining security
Lawful Basis for Processing
Under UK GDPR, we rely on the following lawful bases for processing personal data:
Legitimate Interests
We process personal data where it is necessary for our legitimate business interests, including:
• Matching candidates with relevant opportunities
• Supporting clients with recruitment requirements
• Maintaining recruitment records
• Developing and growing our business
We always balance our legitimate interests against your rights and freedoms.
Contract
We may process personal data where it is necessary:
• Prior to entering into a contract
• To perform contractual obligations
• To provide recruitment services requested by you
Legal Obligation
We may process personal data where required to comply with legal or regulatory obligations, including:
• Right to work checks
• Employment and tax legislation
• Anti-fraud and compliance requirements
Consent
In limited circumstances, we may rely on your consent, including:
• Marketing communications where required
• Processing certain special category data
• Specific introductions or referrals where appropriate
You may withdraw consent at any time.
Special Category Data
In some circumstances, we may process special category data, including:
• Diversity and equal opportunities information
• Health or accessibility requirements
• Criminal conviction information where legally required
We will only process this information where permitted by law and where an appropriate lawful basis applies.
Automated Decision Making
FMCG Exec does not make decisions based solely on automated processing that produce legal or similarly significant effects on individuals.
Sharing Your Personal Data
We may share your personal data with:
• Clients and prospective employers
• Service providers and technology partners
• CRM and recruitment software providers
• IT support and cloud hosting providers
• Professional advisers
• Regulatory bodies and legal authorities where required
We require all third parties to respect the security and confidentiality of your personal data.
International Transfers
Some of our service providers may process personal data outside the United Kingdom.
Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including:
• UK International Data Transfer Agreements (IDTAs)
• Standard Contractual Clauses
• Transfers to countries recognised as providing adequate protection
Data Security
We implement appropriate technical and organisational measures to protect your personal data against:
• Unauthorised access
• Loss or destruction
• Misuse or alteration
• Unlawful disclosure
However, no method of transmission over the internet is completely secure.
Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected.
Typically:
• Candidate records are retained for up to 3 years following our last meaningful contact
• Client and supplier records are retained for the duration of the relationship and applicable legal retention periods
• Financial and compliance records may be retained for up to 6 years where legally required
We may securely delete, anonymise or pseudonymise data where it is no longer required.
Your Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Restrict processing
• Object to processing
• Withdraw consent where applicable
• Request transfer of your data
• Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO Contact Details
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: www.ico.org.uk
FMCG Exec is registered with the ICO under registration number: Z9778250.
Marketing Communications
We may contact you regarding relevant opportunities, industry updates or services that may be of interest to you.
You can opt out of marketing communications at any time by:
• Clicking “unsubscribe” in emails
• Contacting us directly
Cookies
Our website may use cookies and analytics technologies to improve user experience and monitor website performance.
Further information is available in our Cookie Policy.
Third Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites.
Changes to This Privacy Notice
We may update this Privacy Notice from time to time. Any updates will be posted on our website and made available upon request.
Contact Us
Questions, comments and requests regarding this Privacy Notice should be addressed to:
Rachel Clarke
FMCG Exec
talent@fmcgexecutive.com